Adult Children of Alcoholics–World Service Organization




Monthly Teleconference


Saturday, January 11, 2014


2:00 p.m. EST


Access number: 712.432.0075, Pin 427266#         Press *6 to mute or un-mute. Please notify the secretary with changes, additions, or motions for this meeting.


A. Call to Order: Please be sure that any background noises in your area are eliminated since the sounds make it difficult for participants to hear. When speaking, please say your name first. This will help us record your name with your input. Thank you.


          1) Open with the Serenity Prayer


          2) Step One: We admitted we were powerless over the effects of alcoholism or other family dysfunction, that our lives had become unmanageable.


B. Roll Call of Board Members:


          1) Larry A., Chair; Joan B., Vice Chair; Mary Jo L., Treasurer; Karen R, Secretary; Leanne S., Trustee; Vonnie G., Trustee; Allen C., Trustee; Majbrit M., Trustee; Ines Z, Trustee


C. Establish Quorum


D. Guests Introductions: Guests, while this has never been an issue with this Board, as an example to anyone who manages or attends ACA phone bridge meetings, we wish to make you aware that this conference line is used to manage and record our WSO teleconferences. A caller’s phone number and name appears  on a dashboard visible only to the WSO Webmaster and the WSO Board. If you do not wish to disclose your information, feel free to use your phone settings to block your caller ID, or you can also attend this teleconference using your computer. Instructions for this are on our website Repository under “Teleconference Agendas.”


At this point we would like to invite all of our guests to introduce themselves by first name only and perhaps telling us where you are calling from and the number of times you have attended our monthly teleconference meetings. Guests, please introduce yourselves:




          After the introductions: We respectfully ask that guests hold their comments until the end of our meeting. To allow that all of our guests have a chance to share, we will limit guest comments to 3-5 minutes. If someone needs to talk further, they may do so after the close of the meeting. Only board members may talk while we have discussions. We ask everyone to press *6 if you are not speaking.


E. Minutes: Motion to approve the December 14, 2013 Teleconference Minutes as posted on the website. (Karen)


F. Committee Reports: I will ask the Committee Chairperson to give their reports. (5 minutes each)


1. ACA WSO Treasurer, Mary Jo L.


2. ACA WSO Literature Committee, Larry A


                    a. Standardization of Conference Approved Literature, Leanne


                    b. Spanish Groups and Spanish Translations Liaison, Ines


 3. ACA WSO Distribution Office, Gloria


 4. ACA WSO Outreach Committee, Vonnie G


 5. Hospitals & Institutions Committee, Joan B


 6. ACA Website/Database Committee, Scott R


 7. European Committee, Majbrit M


 8. Social Media Working Group: Last month the final Social Media Working group report was given and they recommended to disband; to reconstitute in the future with new members if necessary and if the fellowship desires. The recommendation for the task assigned to this group was to revise, add wording to ACA’s Eleventh Tradition in that it would state in future publications: “Our public relations policy is based on attraction rather than promotion; we maintain personal anonymity at the level of press, radio, TV, and films and other Public Media of communication.”



     8a. Motion: I move that this Board accept dissolution of this working group and that this recommendation be tabled for consideration by the Board, the ABC and the wider fellowship. (Karen)



          Background: This group took seriously their charge to investigate representations of our fellowship i.e., Steps, Solution, Problem, etc., that were showing up on various websites and public media, such as YouTube, Facebook, etc. Whereas I certainly appreciate the efforts and considerations of the group, and wish to thank them publicly, adding to or revising any of the cornerstone principles of our fellowship is a grave matter. After reading some of the proposals that will be presented to the fellowship within the next few weeks, there is a distinct possibility that this recommendation will present itself again.


 9. 2014 ABC Committee, Joan B.


 10. Executive Committee, Larry A.


G. Old Business: None to bring forward.


H. New Business:




Motion #1To validate on the record the specific concurrence that authorized the Chair to sign the contract with the webs site developer not exceeding $75,000 over 48 weeks, divided into quarterly payments. (Larry)


Background: The current website has served us well for many years and a new one is desired to facilitate various improvements including, but not limited to: uploading of the shipping fees we have negotiated with our primary shipping vendor; use of the website to enhance outreach and other Outreach and H&I service related activities; and an upgrade of our meeting lists functionality.


Motion #2: To approve merit pay increases for staff members due to their levels of responsibility.  (Mary Jo)
Background:  Current staff members have taken on additional responsibility in the past few months; it is important that their pay is commensurate with those levels of responsibility as long as it is within our means to do so. 


Motion #3: To change the name of the Outreach Committee to “Member and Public Service Committee (MPS)” with the chair being Vonnie G., and the Hospitals and Institutions Committee (H & I) being a subcommittee of the Member and Public Service Committee with Joan continuing as Chair of the H & I subcommittee; this will include changing “Outreach Committee” to “Member and Public Service Committee on the Repository and adding “Hospitals and Institutions” (H & I) as a subset under MPS. (Vonnie)


Background: Vonnie and Joan have been working together to handle Outreach and H & I responsibilities and fine-tuning that work for a smoother flow of responsibilities. Vonnie, as Outreach Chair, often gets requests for H & I, which she forwards to Joan. Also, in preparation for a new ACA WSO Website, we are determining categories for drop down boxes on the website and the information for each to allow for easy access to information by members, the general public, professionals and others wanting to learn more about ACA and its services.


Motion #4: To validate on the record the Board’s specific concurrence authorizing the payment of $640 for reformatting all of the tri-folds and the Newcomer booklet. (Larry)


Background: Over the years the general look of the tri-folds has become inconsistent and the contact information on the tri-folds has been varied. This effort is to make all the literature more uniform, more modern and the contact information consistent.


Motion #5 To validate on the record the Board’s specific concurrence to order 8,000 Fellowship Texts {approximately $34,000}to replenish our stock. (Larry)


Background: The current stock is running low, and the turnaround time is approximately 6-8 weeks time.


Motion #6: To validate on the record the Board’s specific concurrence authorizing the purchase {approximately $6,100} of 15,000 copies of the Newcomer Booklet. (Larry)


Background: Our current supply is running low. These booklets have been reformatted to make them consistent with the “Good Enough Group” and “Cross Talk” booklets and to reduce cost.


Guest Comments:


Announcements: The next ACA WSO Board Teleconference is scheduled for February 8, 2014 at 2:00 p.m. EST. We also will be having the 2014 Annual Business Conference being the last weekend of April (25-27, 2014) at the campus of Trinity International University in Deerfield, IL outside of Chicago, IL.




Close with the Serenity Prayer


Respectfully Submitted,


Karen Ragan, ACA WSO Secretary