Adult Children of Alcoholics–World Service Organization

P.O. Box 3216     Torrance, California, 90510     (562-595-7831)

 THE ACA WSO TELECONFERENCE MINUTES

January 11, 2014

A. Called to Order: The regular meeting of the Board of Trustees of ACA WSO was called to order at 2:00 p.m. EST by Larry A., Chairman, and opened with The Serenity Prayer.

Step One was read by the Chairman

B. Roll Call of Board Members: Larry A., Chairman; Joan B., Vice Chair; Mary Jo L., Treasurer; Karen R., Secretary; Vonnie G., Trustee; Leanne S., Trustee; Allen C., Trustee; Ines Z., Trustee, and Majbrit M., Trustee

C. Quorum established

D. Guest Introductions: Guests who chose to introduce themselves at this time included (number of TC meetings attended shown in parenthesis if announced): John M., CA (3);Martin C., England (numerous); Troy, TN (3);Kat, FL (1); Gloria, CA (1); Pam; Mona, IL (numerous)

E. Approval of Minutes: A motion was made and the minutes of the December 14, 2013 meeting were approved as posted. (Karen)

F. Committee Reports:

          1. Treasurer, Mary Jo L.: Net income for December 2013 is as much as the full year of 2012 due to streamlining efforts, establishing cost centers, etc.; Appreciation for committee members Allen C., and Martin C. as well as to our accountant, Patricia for all the assistance. Please remember that if a 7th Tradition donation is made on behalf of a group, indicate your group’s ID #–otherwise it is posted as being given by an “anonymous” donor. The full Treasurer Report is on the Repository.

          2. Literature Report, Larry A.: A volunteer, John M., from CA is working on creating a piece of literature about how to start an Intergroup meeting. Efforts are making headway in the standardization project and in the audio version of the BRB as well as in Spanish translations. We’ve sold near 4,000 e-books since they became available. The full Literature Report is on the Repository.

          3. Distribution Office, Gloria D.: Sales increased in December and there have been over 1,500 Strengthening My Recovery books sold. The full Distribution Center Office Report is on the Repository.

          4. ACA WSO Outreach Committee, Vonnie G.: The first registered meeting appeared in Honduras. There has been much work with the European Committee as well as with Hospitals and Institutions in December. The Outreach Committee will be changing its name to Member and Public Services with this teleconference and H & I will become a subset of this committee. The full Outreach Committee Report is found on the Repository.

          5. Hospitals and Institutions Committee, Joan B.: no report

          6. Website/Database, Scott R.: Our retiring webmaster continues to assist primarily with maintaining functions of the current web. He’s also very instrumental with the ABC Committee, gathering the 2014 proposals for the fellowship and Board consideration. The full Website/Database Report is found on the Repository.

          7. European Activity Report, Majbrit M.: It has been a quiet month for European activity. The full report is found on the Repository.

          8. Social Media Working Group: A Motion was made and amended to read: That the Board will make a recommendation and include on the agenda and present it back to the delegates at the 2014 ABC, the recommendations of this working group. (Karen) Motion carried unanimously.

          9. 2014 ABC, Joan B.: There is work by the West Great Lakes Intergroup to arrange for transportation from the airport to the conference site. Hotel information will be posted to the ACA website. Ballots have been submitted and will be reviewed by the board, soon to be made available for final voting by the fellowship hopefully by the first week of February. Full 2014 ABC Report can be found on the Repository.

          10. Executive Committee Report, Larry A.: no report

G. Old Business: none brought forward

H. New Business:

          Motion #1. To validate on the record the specific concurrence that authorized the Chair to sign the contract with the webs site developer not exceeding $75,000 over 48 weeks, divided into quarterly payments. (Larry)

Motion Carried by majority  6 ayes,  2 nays,  1 abstain

          Motion #2   To approve merit pay increases for staff members due to their levels of responsibility.  (Mary Jo)

Motion Carried (unanimous)

          Motion #3: To change the name of the Outreach Committee to “Member and Public Service Committee (MPS)” with the chair being Vonnie G., and the Hospitals and Institutions Committee (H & I) being a subcommittee of the Member and Public Service Committee with Joan continuing as Chair of the H & I subcommittee; this will include changing “Outreach Committee” to “Member and Public Service Committee on the Repository and adding “Hospitals and Institutions” (H & I) as a subset under MPS (Vonnie)

Motion Carried (unanimous)

       Motion #4: To validate on the record the Board’s specific concurrence authorizing the payment of $640 for reformatting all of the tri-folds and the Newcomer booklet. (Larry)

Motion Carried (unanimous)

        

          Motion #5: To validate on the record the Board’s specific concurrence to order 8,000 Fellowship Texts {approximately $34,000}to replenish our stock. (Larry)

Motion Carried (unanimous)

         Motion #6: To validate on the record the Board’s specific concurrence authorizing the purchase {approximately $6,100} of 15,000 copies of the Newcomer Booklet. (Larry)

Motion Carried (unanimous)

Guest Comments: A guest asked if when a meeting makes a 7th Tradition donation, is there a way to link verification of the meeting being active without them having to yearly confirm their active status. Also a guest expressed some confusion about 2 or more emails being sent to confirm when making book/literature orders. There was a question about getting the hotel information for ABC registration on the webpage.

Announcements: The next ACA WSO Board Teleconference is scheduled for February 8, 2014 at 2:00 p.m. EST. We also will be having the 2014 Annual Business Conference being the last weekend of April (25-27, 2014) at the campus of Trinity International University in Deerfield, IL outside of Chicago, IL.

Adjournment: The motion to adjourn was made and 2nd. The meeting was adjourned at 2:31 p.m. EST and closed with the Serenity Prayer.

Minutes respectfully submitted by; Karen Ragan, ACA/WSO Board of Trustees, Secretary