Adult Children of Alcoholics–World Service Organization

Agenda

Monthly Teleconference

Saturday, April 12, 2014

2:00 p.m. EST

Access number: 712.432.0075, Pin 427266#   Press *6 to mute or un-mute. Please notify the secretary with changes, additions, or motions for this meeting.

A. Call to Order: Please be sure that any background noises in your area are eliminated since the sounds make it difficult for participants to hear. When speaking, please say your name first. This will help us record your name with your input. Thank you.

          1) Open with the Serenity Prayer

          2) Step 4: Made a searching and fearless moral inventory of ourselves.

B. Roll Call of Board Members:Larry A., Chair, and Literature Committee Chairperson; Joan B., Vice Chair and Hospital and Institutions Committee Chair; Mary Jo L., Treasurer; Karen R, Secretary; Vonnie G., MPS Chair and Trustee; Allen C., Finance Committee Member and Trustee; Majbrit M., European Committee Chair and Trustee; Ines Z, Spanish Liaison and Spanish Translations Committee Chair and Trustee

C. Establish Quorum

D. Guests Introductions: Guests, while this has never been an issue with this Board, as an example to anyone who manages or attends ACA phone bridge meetings, we wish to make you aware that this conference line is used to manage and record our WSO teleconferences. A caller’s phone number and name appears  on a dashboard visible only to the WSO Webmaster and the WSO Board. If you do not wish to disclose your information, feel free to use your phone settings to block your caller ID, or you can also attend this teleconference using your computer. Instructions for this are on our website Repository under “Teleconference Agendas.”

At this point we would like to invite all of our guests to introduce themselves by first name only and perhaps telling us where you are calling from and the number of times you have attended our monthly teleconference meetings. Guests, please introduce yourselves:

         

          After the introductions: We respectfully ask that guests hold their comments until the end of our meeting. To allow that all of our guests have a chance to share, we will limit guest comments to 3-5 minutes. If someone needs to talk further, they may do so after the close of the meeting. Only board members may talk while we have discussions. We ask everyone to press *6 if you are not speaking.

E. Minutes: Motion to approve the March 8, 2014 Teleconference Minutes as posted on the website. (Karen)

F. Committee Reports: I will ask the Committee Chairperson to give their reports. (5 minutes each)

1. ACA WSO Treasurer, Mary Jo L.

2. ACA WSO Literature Committee, Larry A

                    a.  Standardization of Conference Approved Literature (Larry)

                    b.  Audio Book Project (Larry)

                    c. Spanish Groups and Spanish Translations Liaison, Ines

                   d. Intergroup Guidelines Literature (John M)

3. ACA WSO Distribution Office, Gloria

4. ACA (MPS) Members and Public Service Committee,Vonnie G

5. Hospitals & Institutions Committee, Joan B

6. ACA Website/Database Committee, Scott R

 7. European Committee, Majbrit M

 8. 2014 ABC Committee, Joan B.

 9. Executive Committee, Joan B.

G. Old Business:

H. New Business:

Motion #1: To approve the budget for the 2014 ABC to be held in Deerfield, IL the weekend of April 25th at $3,700. (Joan)

Background: The expected costs of hosting the 2014 ABC in Deerfield are about $3,700. An exact figure is unavailable due to the lack of exact numbers of members attending the ABC being available prior to the conference.

Motion 2: To approve an additional $7,500-$10,000 for the website development. (Larry)

Background: The Board previously approved an expenditure of $75,000 that represented the low estimate to build a new website, shopping cart, and meeting list. To date about $46,000 has been paid and, based on the amount of the project that is left to be completed, there will be the need to expend an additional amount of $7,500- $10,000 in additional funds.

Motion #3: That the Board approve the expenditure of $400 to pay WSO’s layout consultant to lay out the Finnish 12-Step Workbook. (Larry)

Background: The Finns have finished their translation of the workbook. Per the translation agreement WSO is responsible for the initial cost of laying out the translations, copyright, etc. The Finns will receive the right to a one time printing in exchange for their sweat equity in doing the translation.

Motion #4: To validate for the record the Board’s specific concurrence to approve the expenditure of $1,900 for the purchase of Welcome Chips and Recovery Chips to replenish our supplies. (Mary Jo)

Background: Replenishing warehouse supplies is standard business operating practice.

Motion #5: That the Board approve a reduction in the price of the Tri-fold Assortment from $2.90 to $2.70   (Mary Jo)

Background: The price reduction reflects the proposed consolidation of “The 12 Concepts of Service” and “The Suggested Commitment to Service” into one tri-fold. Even though we may still send these tri-folds as separate units until current supplies are depleted, the Board has voted that they be combined and it seems equitable to the fellowship to begin to reflect the decreased cost immediately.

Motion #6: That the Board approve packaging the individual “12 Concepts of Service” and the “Suggested Commitment to Service” together as a single unit until our current supplies are depleted, since the Board has voted to combine them into one tri-fold. (Mary Jo)

Background: The shopping cart would be changed to show that the two units are now offered for the price of one. Since we sell them in multiples of 10, this temporary packaging would have 10 of each. When the current supplies are depleted, the new combined version of these tri-folds will be pictured.

Motion #7: To validate on the record the Board’s specific concurrence to remove web addresses off of our meetings listings and to not allow meetings to include a web address within the body of their listing for new registrations. (Vonnie)

Background: We do not provide links to other websites because of our Sixth Tradition which states that we do not endorse any outside enterprise. Since we have no control as to where other sites may lead and what they may endorse, we cannot violate this Tradition. If there is any information necessary for the meeting, the point of contact is provided on every meeting listing. This POC is free to give any pertinent details about the meeting when contacted.

Guest Comments:

Announcements: The next ACA WSO Board Teleconference is scheduled for May10, 2014 at 2:00 p.m. EST. The 2014 Annual Business Conference is scheduled only 2 weeks away, on April (25-27, 2014) at the campus of Trinity International University in Deerfield, IL outside of Chicago.

Is there a motion and 2nd to adjourn the meeting?

Close with the Serenity Prayer