Adult Children of Alcoholics–World Service Organization

Agenda
Monthly Teleconference
Saturday, June 13, 2015
2:00 p.m. EST

Access number:  712.432.0075, Pin 427266#   Press *6 to mute or un-mute.  Please notify the secretary with changes, additions, or motions for this meeting.

  1. A.Call to Order:
              1)  Open with the Serenity Prayer
              2)  Tradition Six:  An ACA group ought never endorse, finance, or lend the ACA name to any related facility or outside enterprise, lest problems of money, property, and prestige divert us from our primary purpose.

B.  Roll Call of Board Members:  Larry A., Chair, and Literature Committee Chairperson; Mary Jo L., Treasurer, Finance Committee Chair; Majbrit M., European Committee Chair and Vice Chair; Ines Z, Secretary, Spanish Liaison and Spanish Translations Committee Chair; and Martin C, Trustee and Finance Committee member.

C.  Establish Quorum

D.  Guests Introductions:

E. Minutes: Motion to approve the May 9, 2015 Teleconference Minutes as posted on the website. (Joan)

F. Committee Reports: I will ask the Committee Chairperson to give their reports. (5 minutes each)

1. ACA WSO Finance Committee, (Treasurer, Mary Jo L.)

2.  ACA WSO Literature Committee, Larry A 

     a. Spanish Translations Update (Ines)   

     b.  Re-launch of ComLine (Phyllis) 

   3. ACA WSO Distribution Office,

  4. ACA (MPS) Members and Public Service Committee,Denise

  5. Hospitals & Institutions Committee, Joan B

  6. Intergroup Liaison Committee, Martin C.

  7. ACA Website/Database Committee, Larry

   8.  European Committee, Majbrit M

   9. OPPM Review Committee, Joan

   10.  2016 ABC Committee,

   11.  Executive Committee,

G.  Old Business:

H.  New Business:

MOTION #1:  To validate on the record the Board’s Specific Concurrence to authorize the former web host to disconnect the old ACA web site from his server.

Background:  The Meeting Directory Special Worker has assured us that she has all the meeting and intergroup data on the office lap top and the former web site host has offered to place a pointer to the current website when folks access the old site and create another back-up of the data.  Thus, folks accessing the old meeting directory will be directed to the new site and, if there is a need to retrieve that information, we will have two back-ups.

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Motion #2: To validate on the record the Board’s Specific Concurrence to hire Scott as an IT Special Worker (title subject to change) as an independent Contractor.  Among other duties, the ITSW will manage all aspects of the WSO’s IT needs, provide technical support for the Joomila Repository, as well update the events page.  The ITSW will also help develop and roll out the use of official email addresses for all WSO correspondence.

Background:  The IT needs of the WSO have grown and become more multifaceted.  Scott’s experience and familiarity with WSO will make him a great asset in this position.

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Motion #3:  Motion: To select Larry as the Chair of the Website and Database Committee.

Background: Over the last year or so, Larry has been the de facto chair of the Website and Database Committee.  This designation is to allow for a proper reporting structure of the IT Special Worker.

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MOTION #4:  That the Board shall have monthly Working Sessions on the
fourth Saturday of every month at a time to be determined.

Background:  In an effort to reduce the email traffic and to move items forward, the Board is going to utilize monthly Working Sessions.  E-mails will still be used to move items forward in addition and in between Working Sessions and Teleconferences.

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Motion #5: That the Board validate on the record the Board’s decision to approve the expenditure of $295 for 10 ISBN numbers and $460 for 20 bar codes.

Background:These ISBNs and bar codes will be used to ready our products for foreign fulfillment and, down the road, allow for better inventory control.

Motion #6: That the 11th Tradition be amended as approved by the delegates at the 2015 ABC: “Our public relations policy is based on attraction rather than promotion; we maintain personal anonymity at the level of press, radio, T.V., films and other public media.”

Guest Comments:  To allow that all of our guests have a chance to share, we will limit guest comments to 3-5 minutes.  If someone needs to talk further, they may do so after the close of the meeting. 

Announcements:  The next ACA WSO Board Teleconference is scheduled July 11, 2015 at 2:00 p.m. EST. 

Is there a motion and 2nd to adjourn the meeting?

Close with the Serenity Prayer