ACA WSO February 14, 2015 Teleconference Meeting Minutes

ACA WSO TELECONFERENCE MINUTES

February 14, 2015

A. Called to Order: The regular meeting of the Board of Trustees of ACA WSO was called to order at 2:01 p.m. EST by Larry A., Chairman,and opened with the ACA Serenity Prayer.

Tradition Two was read by the Chairman.

B. Roll Call of Board Members: Larry A., Chair and Literature Committee Chairman; Joan B., Vice Chairman and Hospitals and Institutions Committee Chair; Mary Jo L, Treasurer; Karen R, Secretary; Vonnie G., MPS Chair and Trustee;; Ines Z, Spanish Liaison and Spanish Translations Committee Chair and Trustee; Martin C, Finance Committee Member, Chairman of the Intergroup Liaison Committee and Trustee.Allen C., Literature Committee member and Trustee and Majbrit M., European Committee Chair and Trustee was absent from the call.

C. Quorum established

D. Guest Introductions:Guests who chose to introduce themselves at this time included (number of TC meetings attended shown in parenthesis if known):Will, Munich, Germany(2);Scott, AZ (former board members, numerous calls);Marietta, CT (10);Robin, TX (Literature Committee Production Asst. 7-8 times);John, CA (13); Marty, MT (12);Jude, VA, MPS committee member); Amy, CA (2); Paula, CO (6); Precious Suzy, PA (12); Laura, CA; Gerald, PA; Karen, TX (3); Sam, CA, ACA Distribution Office Manager (7-8); Bonnie, TX (10); Peg, AL (1); Mary, TX (1); Jonathan, NY (3); Tracy from NY

E. Approval of Minutes: A motion was made and 2nd, and the minutes of theJanuary 10, 2015 teleconference meeting were unanimously approved as posted. (Karen)

F. Committee Reports:

1. ACA WSO Treasurer, (Mary Jo L.):Finance Committee reports a good month, seeing increase over December; expressed gratitude to groups and individuals regarding 7th Tradition donations; is working on 2015 budget and the 2015 ABC budget. The full report may be found on the Repository.

2.Literature Committee, (Larry A.): The audio book is available through Audible and announcement posted on ACA website;Plans continue for the ComLine re-launch and will welcome submissions on Steps, Traditions and Concepts 4-5-6; Robin is assisting with Com-Line layout; Ines reports how a Spanish speaking group was able to celebrate ACA's birthday; verifying translated Chapters of the BRB continues, they are translating the ABC Ballot proposals in a special meeting; other translations projects continue. Full report may be found on the Repository.

3. Distribution Office Report, (Sam):Reports return of staff member who has been out on medical leave;has received new shipment of BRB's and going through for any damaged product; is interviewing for possible hire in the Distribution Center. Initiating efforts for book seeding program; working toward getting the new website online; Full report may be found on the Repository.

4. ACA Members and Public Service (MPS) Committee, Vonnie G.: Report introduced by Larry and read by Committee member, Jude, VA; Continues to provide service and guidance for USA and Non-USA members and Intergroups by responding to requests/emails and calls. Answered questions regarding ABC attendance and expressed appreciation for helpful staff, committee and Board members. Full report can be found on the Repository.

5. Hospitals and Institutions Committee (Joan B.) Orders are being sent out to meet needs of inmates across the country; and there were questions about how to get meetings started in various correctional facilities; A form letter was created to address why we do not keep a list of sponsors and how inmates may find ACA meetings to attend upon their release. There also is development of an H & I handbook. Full report may be found on the Repository.

6. Intergroup Liaison Committee (Martin C.) Gives thanks to Bonnie for all her work and to Vonnie (MPS) for directing questions to this committee. Has been able to respond to emails by giving reminders regarding the ACA Birthday, ComLine submissions, reminders to view proposed Literature on the website and reminders of the monthly teleconference. States that this committee is young and appreciates the sharing of ESH of others involved in Intergroups. Full report may be found on the Repository.

7. Website/Database (Larry): Scott reports improvement and upgrades to the Repository template; Full report will be available on the Repository.

8. European Activity Report, (Majbrit M): Majbrit was absent from this teleconference, but Martin expressed excitement that the European Committee has had 2 teleconferences, the second one with about 8-9 people in attendance. Thanks expressed to Will, from Germany who has agreed to be Secretary and it seems as if Majbrit has got the ball rolling. Full report may be found on the Repository.

9. OPPM Review Committee, (Karen): Reports meeting and recognizing they are behind schedule for the projected completion date; they've submitted information that will now be placed side by side for comparison and they have scheduled another meeting for later this month.

10. 2015 ABC Committee, (Mary Jo):plans continue and appreciation was expressed to Bonnie and the Lonestar Intergroup, Ballots for proposals have been sent out and may be found on the website and hotel information will be posted soon along with registration information. The full report may be found on the Repository.

11. Executive Committee Report: (Joan): The Executive Board gave approval for the reorder of tri-folds and materials; the Treasurer was authorized to sign the contract for the 2015 ABC to be held in Austin and was authorized to contract a management service for information regarding possible services to the ACA Board; We also gave approval to post a job announcement in the Signal Hill area, for the Distribution Center. Full report may be found on the Repository.

G. Old Business: There was no old business listed on the meeting agenda. The Chairman stated a possible oversight as there was supposed to be something about the financial reports available at the ABC. Treasurer stated comparisons to the previous year will be available but that some category descriptions do not match because of change. She states further information will be provided to the Board. After discussion, no motion was brought forward. The chairman states there is no need to list this item under Old Business at next month's teleconference.

H. New Business:

Motion #1: To validate for the record the specific concurrence by the Board to increase Board communication without increasing emails by having intra-board teleconferences held on the 4th Saturdays of February, May, August and November. (Joan, on behalf of Strategic Planning Meeting, 2014-Nashville)