Adult Children of Alcoholics®/Dysfunctional Families
World Service Organization, Inc.
June 11, 2016
2:00 p.m. EST
Access number: 712.432.0075, Pin 427266# Press *6 to mute or un-mute. Please notify the secretary with changes, additions, or motions for this meeting.
A. Call to Order: Please be sure that any background noises in your area are eliminated since the sounds make it difficult for participants to hear. When speaking, please say your name first. This will help us record your name with your input. Thank you.
1)Open with the Serenity Prayer
2)Tradition Six:An ACA group ought never endorse, finance or lend the ACA name to any related facility or outside enterprise, lest problems of money, property and prestige divert us from our primary purpose.
B. Roll Call of Board Members: Larry A., Chair, and Literature Committee Chairperson; Mary Jo L., Treasurer, Finance Committee Chair; Majbrit M., European Committee Chair and Vice Chair, Ines Z, Secretary, Spanish Liaison and Spanish Translations Committee Chair; Bill D. Chair of MPS and Jeffrey F., member of the European and Finance Committees.
C. Establish Quorum
D. Guests Introductions: Guests, while this has never been an issue with this Board, as an example to anyone who manages or attends ACA phone bridge meetings, we wish to make you aware that this conference line is used to manage and record our WSO teleconferences. A caller’s phone number and name appears on a dashboard visible only to the WSO Webmaster and the WSO Board. If you do not wish to disclose your information, feel free to use your phone settings to block your caller ID, or you can also attend this teleconference using your computer. Instructions for this are on our website Repository under “Teleconference Agendas.”
At this point we would like to invite all of our guests to introduce themselves by first name only and perhaps telling us where you are calling from and the number of times you have attended our monthly teleconference meetings. Guests, please introduce yourselves:
After the introductions: Non-Board members are welcome to listen to the Teleconference but are requested to remain silent unless called upon to participate. We respectfully ask that guests hold their comments until the end of our meeting. We ask everyone to press *6 if you are not speaking. If someone needs to talk further, they may do so at the close of the meeting.
Motion to table the minutes of the May 14th, 2016 Teleconference Minutes (Ines Z.)
The service used to transcribe minutes has had computer issues and therefore were not able to deliver the minutes on a timely basis for review and approval.
F. Committee Reports: I will ask the Committee Chairperson to give their reports. (Generally we provide 5 minutes for each report.)
1. ACA WSO Treasurer’s Report and Finance Committee, Treasurer, Mary Jo L.
2. ACA WSO Literature Committee, Larry A.
a.Spanish Translations Update, Ines Z.
3. ACA WSO DC Oversight Committee and Distribution Office, Ines Z.
4. ACA (MPS) Members and Public Service Committee, Bill D.
a.Delegate World Service Training Subcommittee, Laura L.
b.Hospitals & Institutions Subcommittee, Josie
c.Intergroup Liaison Subcommittee, Bonnie M.
5. Service Structure Committee, Bill D.
6. ACA Website/Database Committee, Jim B.
7. European Committee, Majbrit M.
8. OPPM Review Committee, Mary Jo L. and Ines Z.
9. 2016 ABC Committee, LarryA.
10. ABC/AWC Committee, Bill D.
a. Ballot Proposal Committee, Tom R.
11. Executive Committee, Majbrit M.
·Executive approval to replenish medallion inventory by purchasing 900 medallions totaling $603.00. This quantity is within our approval limits.
·Executive approval to spend $201.35 for 5 additional unlimited email accounts. We have used all that were purchased a few months ago.
G. Old Business: None
H. New Business:
Motions for June 2016 TC
1.Motion: To place the AWC audio files for electronic sale directly through our shopping cart at $3 per talk and $18 for a set of 6 talks. (Larry A.)
Background: There seems to be interest on the part of those in attendance at the AWC to get these talks and many more who weren’t
there may be interested in them as well.
2.Motion: To order 4,000 Laundry Lists Workbooks at a cost of $13,569 including freight. (Mary Jo)
Background: This is double the amount of our previous purchases of this title. We will store half of them at the printer’s location until needed and then have them shipped with orders if other titles. The savings with a larger order, which is about $.50 per book, more than offsets the cost of storage at the printers.
3.Motion: That the Board form a financial audit committee for the purpose of researching, interviewing and recommending an outside auditor to the Board. Such an audit should be initiated before the end of the 3rd quarter this year so that the output can be implemented before the end of this fiscal year. (Mary Jo)
Background: It is in the fellowship’s best interest to have a professional financial audit performed to ensure that we have appropriate internal controls in place and are using best accounting practices
in all of our dealings. This idea has been discussed several times in the pastand it is now time to act on it.
Comments: To allow that all of our guests have a chance to share, we will limit guest comments to 3-5 minutes. If someone needs to talk further, they may do so after the close of the meeting.
The next ACA WSO Board Teleconference is scheduled July 9th, 2016 at 2:00 p.m. EST.
Is there a motion and 2nd to adjourn the meeting?
Close with the Serenity Prayer