Defining roles and responsibilities/suggestions for ABC Delegates before, during and after the ABC.
BEFORE THE ABC:
As soon as you agree to be an ABC Delegate, review the Getting Started link on the Repository (acawso.org) to explore the delegate role.
Become familiar with the Delegate Training Sub-Committee’s (DTSC) FAQ’s.
Review the ACA Traditions, The 12 Concepts and The Commitment to Service.
In the Repository you will find the latest version of the Operating Policies and Procedures Manual (OPPM), a living manual which reflects the day-to-day operating guidelines for the Board, Committees and the ABC.
You may contact the DTSC at firstname.lastname@example.org for questions regarding education of the delegate role; be invited to Slack.org where you can go to the #abc_delegates forum to meet and converse with other delegates.
Discuss with your group the financial possibilities for reimbursement to attend the ABC.
AUGUST, SEPTEMBER, OCTOBER, NOVEMBER:
Your group secretary will receive the Call for Proposals emails from the Ballot Prep Committee. The Delegate or Secretary will follow up on whether the group would like to submit a proposal. Deadline to submit is indicated in that email and on the website.
The ABC Host website, acaworldconvention.org, will be live by or before October. Information for Delegates will be provided and Registration will begin at this time.
JANUARY, FEBRUARY, MARCH:
An email with a link to the Ballot will go out to all groups in January that will include the proposals submitted to the Ballot Prep Committee. Your group is asked to discuss and vote on whether the proposals merit discussion at the ABC. The due date and instructions for voting will be included.
Committee reports prepared for the ABC may be available as early as March on the website.
Dates for Delegate Training Teleconferences will be posted on the host website.
Attend one teleconference training.
Review the Delegate Binder online as it becomes available within the month prior to the ABC. You will also receive a hardcopy at the ABC if you register in advance.
DURING THE ABC:
Attend the ABC as your group’s registered, voting delegate, either in person or by teleconference.
AFTER THE ABC:
Provide your group with a written or oral report of the conference and the voting results on proposals. Delegates frequently confer on the Slack channel to assist each other with this task.
A two year term as a group’s delegate has been suggested for continuity. Groups may consider also electing an Alternate Delegate in order to assure that the delegate role of education is sustained for future ABCs or if the Delegate is unable to fulfill the role.
Consider service in a WSO committee as you have heard and experienced their workings while at the ABC/AWC. Service is strongly needed and encouraged as ACA expands rapidly with new committees and the opportunity to carry the message to other adult children around the world.