Minutes from the
European Committee ACA Strategic Planning Meeting

At the Belarus Hotel, Minsk, Belarus

Saturday, July 27, 2019

Opening of the meeting & Participants

The meeting started with the Serenity Prayer and a round of presentation.

The following people took part in the meeting (in order of presentation):
Marc, SGR, local meeting in Amsterdam, The Netherlands
Hasse O., Country Rep. & Member of Service Group, ACA Denmark (IG), Denmark
Mikkel L., International Rep. & Member of Service Group, ACA Denmark (IG), Denmark
Denis S., SGR, local meeting in Moscow; former member of the Russian Service Group, Russia
Alina G., Member of Moscow IG, Russia
Jeanette F., Member of Service Group, ACA Sweden (IG), Sweden
Kadri Liisa, local meeting in Tallinn; Observer participant, Estonia
Païvi R, Member of Service Group, ACA Finland (IG), Finland
Lina B., Chair of Lithuanian Intergroup, SGR local meeting in Vilnius, Lithuania
Vilma K., Former Chair of Lithuanian Intergroup; Observer participant, Lithuania
Fredrik H., Country Rep. & Member of Service Group, ACA Sweden (IG), Sweden
Majbrit M., Chair of the European Committee & WSO Board Trustee, Denmark

Online Participants (via Zoom):
Arjan, Webmaster, ACA Netherlands
Marcus, local meeting in Malmö, Observer participant, Sweden

Charlie H, Chair of ACA WSO, USA (called in)
Marjo, Observer participant, ACA Finland

Guests:
Jeffrey F, former Vice-chair of European Committee; Chair of International Literature Committee, ACA WSO; SGR, local meeting in Prague, Czech Republik
Three observers from the Moscow Intergroup, Russia

The following had notified of no participation in advance:
Alexia P., Chair, German-speaking IG, Germany
Veronica, Country Rep., Switzerland

Fredrik offered to lead the meeting and Vilma offered to moderate the order of speaking. They were both unanimously approved.

Agenda

The agenda for the day was set to: 

  1. Opening & presentation
  2. Joining the Opening Ceremony of the Minsk Intergroup, 10 years Anniversary Event
  3. List of Qualifications for the Trusted Servants on the European Committee (EC).
  4. Presentations of volunteers for service on the Executive Committee and others.
  5. Creating an overview of members willing to serve on the Interim Executive Committee.

Qualifications for the Trustees & Members of the European Executive Committee

The participants discussed the qualifications for trusted servants (officers) in the European Executive Committee. 

The new Chair will have to abide by ACA WSO’s standards, as described by the ACA WSO Nominating Committee (applications are due by November 22, 2019), since the Chair of the EC must also be an ACA WSO Board Trustee while serving.

By looking at the qualifications to be a WSO Board Trustee there were changes made so that they can apply to other members of the European Committee, who wish to serve. The amended list of qualifications will be uploaded in the EC planning channel on Slack, and with a group conscious it will be presented on the monthly European Committee Teleconference (EC TC) on August 3, 2019. 

Decision: The planning meeting in Minsk unanimously approved the amended criteria for qualifications of the trusted servants on the European Committee. Fredrik and Majbrit transcribe the document for our Planning Meeting, July 31, 2019 (see Attachment 1).

Presentation of Volunteers for Service on the Interim Executive Committee & Others

Those who had volunteered for service and sent in a presentation in advance ,with their experience of service and time in the ACA program, were presented. The meeting went through the document of all the volunteers for service. 

These fellows have all showed willingness to serve on the Interim Executive Committee to be ratified on the monthly European Committee Teleconference (EC TC) on September 7, 2019. Other candidates are welcome to submit such a presentation to the EC.

Creating an overview of candidates for An Interim EC Executive Committee

We made a first draft to fill in the service-posts on the European Committee. All attending the meeting was asked in what capacity they would like to serve, with a first and a second priority. The meeting additionally filled in the names of others who had shown their interest in advance. Additional service-roles were included (country representatives, service sponsorship etc.).

This first draft will be presented on the EC TC, August 3, 2019, possible additional candidates added in August, and an Interim Executive Committee will be ratified on the EC TC in September.

Decision: A first draft was made of the people who had stepped up for service and their possible service positions. Fredrik and Majbrit transcribe the document for our next planning meeting, where it will be finalized. The draft (see Attachment 2) will be discussed and presented on the next monthly EC Teleconference in August.

There is still time in August for more people to step up to service and be part of the transition to a new Executive Committee and other committees, as described in the Call for Service send out earlier.

Finishing business, Minutes & Closing

It was agreed to conclude unfinished business with a Planning Meeting TC on Wednesday, July 31, 2019 at 20:00.

– Originally the agenda had an item of discussing a timeline for the next six months. This item was not discussed.

– Additionally, the EC has been asked by the ACA WSO to compose a Statement of Purpose for the EC. This item was mentioned, but not discussed in details either.

Minutes:
It was decided that Jeanette, Sweden & Mikkel, Denmark would write the Minutes and exchanged with the Chair, Majbrit, before posting.

Closing:
The meeting was finished with a round of sharing impressions about the meeting, followed by the ACA Serenity Prayer.

Yours truly in service.

August 1, 2019

  


Qualifications for the Executive European Committee

A Trustee should have the following qualifications:

  1. Continuous attendance at ACA meetings for recommended five years. 
  1. One year or more of combined service for an ACA intergroup, or another existing ACA-structure, or an ACA region.  
  1. Attendance on a minimum of six WSO Board teleconference calls and six EC Executive Committee calls in the last twelve months. (Chair and Vice Chair) 

Attendance on a minimum of four WSO Board teleconference calls and six EC Executive committee calls in the last twelve months. (Other members of the Executive Committee).

  1. Working knowledge of ACA’s Steps, Traditions and Concepts of Service.
  1. EC Trustees may not hold a similar position in another 12-step fellowship.
  1. Demonstrated skills at working in a group setting and completing projects from ACA principals and applied group conscience.
  1. Ability to donate substantial time that minimally includes the following:
    • Attend at least 3 meetings per month for the EC Executive Committee and their subcommittees.
    • Become a working member of at least one EC subcommittee. 
    • Chair/Vice Chair attend ABC/AWC. Other EC Executive Committee members have to attend the strategic planning meeting at the European Annual Event. Either on location or participation uplink.  
    • Chair/Vice Chair should attend the WSO Board Strategic Planning Meetings and Planning/training retreats.
    • Maintain communication with the other Trustees as necessary to complete commitments (via email, telephone, and other web-based communication platforms).
    • Fulfill any additional commitments of the European Executive Committee membership as deemed necessary. 
    • Maintain communication with the other Trustees as necessary to complete commitments (via email, telephone, and other web-based communication platforms).
    • Fulfill any additional commitments of the European Executive Committee membership as deemed necessary. 

 Suggestion for the EC Interim Executive Committee

Serviceposition for officers of the Interim EC Executive CommitteeName/Suggestions
ChairMajbrit DNK
Vice ChairFredrik SWE, Mikkel DNK 
TreasurerVeronica CHE
Vice Treasurer
SectretaryJeanette SWE
Vice Sectretary
Web MasterMarjo FIN 
Vice Web MasterMarkus SWE 
Service Sponsor CoordinatorPäivi FIN
Vice Service Sponsor Coordinator
LiteratureHasse DNK 
Vice LiteratureMarc NLD
 Not included in the EC Executive C. 
Country representatives Kadrii Liisa EST, Vilma/Lina LTU, Hasse/Mikkel DKN, Päivi FIN, Jeanette/Fredrik SWE, Alexia DEU, Silvia ESP, Veronica CHE, Mikhail ROU
 Service Sponsor/MentorHasse, Jeanette, Mikkel, Fredrik, Dennis RUS
  
Second choice from the people who was on location in Minsk
Serviceposition for officers of the Interim EC Exec. CommName/Suggestions
Chair
Vice Chair
TreasurerFredrik SWE 2 
Vice Treasurer
Sectretary
Vice SectretaryMikkel DNK 2
Web Master
Vice Web Master
Service Sponsor Coordinator
Vice Service Sponsor Coordinator 
Literature
Vice Literature
Country representatives