February 9, 2013
The regular meeting of the Board of Trustees of ACA WSO was called to order at 11:00 PST by Scott R, Chair, and opened with The Serenity Prayer.
Concept II was read by Scott R.
Board Members Present: Scott R., Phyllis R., Joan B., Larry A., Anja, Mary Jo, Karen, Leanne.
Quorum was established.
Committee Members Present: Scott, Website/Database; Phyllis R., Treasurer and Outreach; Joan, H&I; Larry, Literature; Anja, Europe/ABC; Distribution Center/Office, DiAnne A.
A. Approval of Minutes
The minutes of the December 2012 and January 2013 Teleconference were approved.
Reports were given by the Treasurer, Phyllis; the Literature Chair, Larry, and Mary Jo, Meditation Book Trusted Servent; Scott, Website/Database; Outreach, Phyllis; and 2013 ABC, Anja. No report from Hospitals and Institutions Committee. The Executive Board gave final approval for the Ballot Document going out to the fellowship for voting.
Reports may be found in the Repository on the website.
C. Old Business
Items 1 and 2 on raising the minimum amount for an order and cancelling the AT&T telephone lines were tabled until after the office visit by Larry and Mary Jo in the coming weeks.
D. New Business
Motion 1: The Board accepted the resignations of George S as Chair of the Board and Jeneanne S as Treasurer of the Board.
Motion 2: Board approved to appoint the Interim Chair, Scott, as Chair of the Board and Larry as Vice-Chair.
Motion 3: Board approved the presentation of the Public Information (approved by the 2012 ABC for production) booklet to the 2013 ABC.
Motion 4: Board approved eliminating the use of paper order forms for ACA materials. (Paper order forms create a lot of ‘hands on’ work for the staff, thus increasing the cost of office operation.)
Motion 5: Board approved accepting Vonnie to serve as a Board member. (Larry, Interim Chair, nominated Vonnie to the Board. She is active in ACA and serves the fellowship in various roles.)
Motion 6: Obtaining insurance for unexpected volunteer injuries while at the warehouse working. Tabled until more specifics gained on need for insurance to cover volunteers in the office.
Motion 7: Raise the price of trifolds from .20 to .25. Tabled until after Larry and Mary Jo’s trip to the office and further information gained.
Motion 8: Board approved changing the account source for Shopping Cart from Intuit’s Merchant Account to PayPal Express. (PayPal Express gave WSO a reduction in cost because of being a non-profit.)
Guest comments and questions were heard.
Closing: The Serenity Prayer was said.
Adjournment: Meeting was adjourned at 1:04 by Scott. The next teleconference meeting will be at 11:00 a.m. PCT on March 9, 2013.
Minutes submitted by: Joan Bloom, Secretary
ACA WSO Board of Trustees