ACA WSO Teleconference Saturday, November 8, 2014

ACA WSO TELECONFERENCE MINUTES

November 8, 2014

A. Called to Order: The regular meeting of the Board of Trustees of ACA WSO was called to order at 2:00 p.m. EST by Larry A., Chairman, and opened with The Serenity Prayer.

Step Eleven was read by the Chairman.

B. Roll Call of Board Members: Larry A., Chair and Literature Committee Chairman; Joan B., Vice Chairman and Hospitals and Institutions Committee Chair; Mary Jo L, Treasurer; Karen R, Secretary; Vonnie G., MPS Chair and Trustee; Allen C. Treasury Committee member and Trusteee; Majbrit M., European Committee Chair and Trustee; Ines, Ines Z, Spanish Liaison and Spanish Translations Committee Chair and Trustee and Martin C, Treasury Committee Member, Chairman of the Intergroup Liaison Committee and Trustee

C. Quorum established

D. Guest Introductions:Guests who chose to introduce themselves at this time included (number of TC meetings attended shown in parenthesis if known): Ruth, Portland, OR (1); Scott and Phyllis, Prescott, AZ (numerous); Jillian, Canada (3); Mona, Chicago, IL (since 2011);Jude, VA (6); Marietta, CT (7);Robin, TX (Literature Committee Production Asst.); Sam, CA (ACA WSO Office manager); Paula, Denver, CO (2); Susan, NY (7-8); John, CA (8); Cam, S. Jersey (1); Pat, Maryland (1); Bonnie, TX (6);

E. Approval of Minutes: A motion was made and 2nd , and the minutes of the October 11, 2014 teleconference meeting were approved as posted. (Karen)

F. Committee Reports:

1. Treasurer, Mary Jo L., Reports net income for October was $14,000; The Treasury Committee met twice within the month and are making further consideration into hiring a consultant to design a system for more in-depth system of checks and balances within the Treasury. There was also a call out for fellowship members to consider volunteer service with the Treasurer Committee. The full report can be found on the Repository.

2. Literature Committee, (Larry A.): The audio book project continues to go forward; Ines reports continuation of translations by the North American group and efforts on translations for the downloadable ACA materials; John reports continued efforts and progress with the project of suggested guidelines for establishing Intergroups and that he has sent the rough draft to the Literature Chair; These full reports can be found on the Repository.

3. Distribution Office Report, (Sam):Discussed warehouse inventory levels and damaged books; has utilized consults with H R servicesregarding Handbook review, and hopes to plan training staff on X-Cart this month. Full report may be found on the Repository.

4. ACA Members and Public Service (MPS) Committee, Vonnie G.: Continues to provide service and guidance for USA and Non-USA members. Expressed appreciation for volunteers Bonnie (TX) and Jude (Canada) for help with MPS. Full report can be found on the Repository.

5. Hospitals and Institutions Committee (Joan B.) Continues to respond to requests from inmates and institutions. Full report may be found on the Repository.

6. Website/Database (Larry):Scott reported about communications regarding a security threat on the ACA website that seems to have been resolved. The new website continues testing. Full report can be found on the Repository.

7. European Activity Report, Majbrit M:Report was read by Larry and stated continued feed-back from convention held in Latvia and there was information regarding translations. Full report may be found on the Repository.

8. 2015 ABC Committee, Mary Jo: We continue to seek a host for the 2015 ABC. We are starting to receive item proposals from the fellowship. Report may be found on the Repository.

9. OPPM Review Committee, (Karen): No Report

10. Executive Committee Report: (Joan): Reports Board approval for reordering fellowship chips. Full report may be found on the Repository.

G. Old Business: (none)

H. New Business:

Motion #1: To validate for the record an additional $150 expenditure for Martin's trip to the Riga, Latvia ACA conference. (Mary Jo)

The motion as read was 2nd and passed unanimously.

Motion #2:To validate for the record to subscribe to a service called "The California Employers Association" as a more cost efficient advisory service for matters dealing with HR issues. (Mary Jo)

The motion as read was 2nd and passed unanimously.

Motion #3: To validate for the record the purchase of a fireproof file cabinet for the Distribution Center at a cost of approximately $760. (Mary Jo)