Agenda

Monthly Teleconference

September 12, 2015

2:00 p.m. EST

Access number:  712.432.0075, Pin 427266#   Press *6 to mute or un-mute.  Please notify the secretary with changes, additions, or motions for this meeting.

 

A.  Call to Order:  Please be sure that any background noises in your area are eliminated since the sounds make it difficult for participants to hear.  When speaking, please say your name first.  This will help us record your name with your input.  Thank you.

  1. Open with the Serenity Prayer
  2. Tradition Nine: ACA, as such, ought never be organized, but we may create service boards or committees directly responsible to those they serve.

B.  Roll Call of Board Members:  Larry A., Chair, and Literature Committee Chairperson; Mary Jo L., Treasurer, Finance Committee Chair; Majbrit M., European Committee Chair and Vice Chair; Ines Z, Secretary, Spanish Liaison and Spanish Translations Committee Chair, and Martin C, Finance Committee member.

C.  Establish Quorum

 

D.  Guests Introductions: Guests, while this has never been an issue with this Board, as an example to anyone who manages or attends ACA phone bridge meetings, we wish to make you aware that this conference line is used to manage and record our WSO teleconferences.  A caller's phone number and name appears on a dashboard visible only to the WSO Webmaster and the WSO Board.  If you do not wish to disclose your information, feel free to use your phone settings to block your caller ID, or you can also attend this teleconference using your computer.  Instructions for this are on our website Repository under "Teleconference Agendas."

At this point we would like to invite all of our guests to introduce themselves by first name only and perhaps telling us where you are calling from and the number of times you have attended our monthly teleconference meetings.  Guests, please introduce yourselves: 


After the introductions: Non-Board members are welcome to listen to the Teleconference but are requested to remain silent unless called upon to participate.  We respectfully ask that guests hold their comments until the end of our meeting.  We ask everyone to press *6 if you are not speaking.  If someone needs to talk further, they may do so at the close of the meeting.

E. Minutes: Motion to approve the minutes of the July 11th, and August 8th, 2015Teleconference Minutes. (Ines) 

F. Committee Reports: I will ask the Committee Chairperson to give their reports. (Generally we provide 5 minutes for each report.)

  1. ACA WSO Treasurer’s Report and Finance Committee, (Treasurer, Mary Jo L.)
  2. ACA WSO Literature Committee, Larry A  
    1. Spanish Translations Update (Ines)    
    2. ComLine (Phyllis)  
  3. ACA WSO Distribution Office 
  4. ACA (MPS) Members and Public Service Committee, Denise 
  5. Hospitals & Institutions Committee, Joan B
  6. Intergroup Liaison Committee, Martin C.
  7. ACA Website/Database Committee, Larry 
  8. European Committee, Majbrit M 
  9. OPPM Review Committee, Joan
  10. 2016 ABC Committee, Larry 
  11. Executive Committee
  • Reorder of 10,000 Newcomer's booklets and 1,000 Crosstalk booklets.   These quantities are less than were ordered in the past.

 G.  Old Business: None

H.  New Business:

 

Motions for September 2015 TC

1.   Motion:  The Board validate on the record the Board's Specific Concurrence to reclassify certain existing copies of literature and coins, as well as new coins and new literature and revisions, as Historical Archive Materials and reclassify their value as Long Term Assets.   (Mary Jo)
 
          Background:  We would like to maintain copies of both original (where available) and older copies of literature and coins for our corporate archives.  It is necessary to reclassify these things for tax purposes.  This will also keep them from accidentally being mixed in with regular "for sale" stock.  

2.   MOTION: The Board validate on the record the Board's Specific Concurrence to authorize the Chair to sign the contract to host the ABC//WAC at the Duncan Center in Delray Beach, Florida.  The mandatory registration deadline for both the ABC & WAC shall be March 11, 2016. (Larry)

Background:  The venue of the ABC WAC requires a head count and the hotels nearby are holding rooms for overflow up to 45 days out.  By setting this deadline in March, the WSO would not be obligated to pay for unreserved rooms and will give the WSO time to prepare adequate number of materials and purchase beverages and snacks for the ABC WAC.  Also since registrations will be made by regular mail, the time will allow for regular mail to be received ahead of the cut off time.

3.    MOTION:  The Board validates on the record the Board's Specific Concurrence to pay an additional $215 to add auto correction to the shopping cart to minimize the payment errors resulting from mistyped city, states or countries. (Larry)

Background: We had previously approved a $215 fix to the order Xcart form to add a drop down for the city entry.  Alexey suggested that we add auto-suggestion functionality to it as well.  This is to ensure the correct information is entered because, if the wrong information is entered in x-cart, when the customer goes to PayPal, the system doesn't allow them to correct the mistaken information.

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Guest Comments:  To allow that all of our guests have a chance to share, we will limit guest comments to 3-5 minutes.  If someone needs to talk further, they may do so after the close of the meeting.  

Announcements:  Proposals may be submitted for the 2016 ABC.

The next ACA WSO Board Teleconference is scheduled October 10, 2015at 2:00 p.m. EST. 

Is there a motion and 2nd to adjourn the meeting?

Close with the Serenity Prayer