AGENDA
MONTHLY TELECONFERENCE

Saturday, March 9, 2013
11:00 PST

Access number: 712-432-0075, Pin 427266#. Press *6 to mute or un-mute. Please notify the secretary with changes, additions, or motions for this meeting.

A. Call to Order:
Please be sure that any background noises in your area are eliminated since the sounds make it difficult for participants to hear. When speaking, please say your name first. This will help us record your name with your input. Thank you.

Open with: The Serenity Prayer

Concept #3: As a means of creating and maintaining a clearly defined working relationship between the ACA meetings, the ACA WSO Board of Trustees, and its staff and committees, and thus ensuring their effective leadership, it is herein suggested that we endow each of these elements of service with the traditional Right of Decision.*
*The right of decision as defined herein refers to:
1) the right and responsibility of each trusted servant to speak and vote his/her own conscience, in the absence of any contrary mandate, on any issue regardless of the level of service;
2) the 12 Steps, 12 Traditions, and the Commitment to Service will be followed by trusted servants in decision making;
3) delegates to the Annual Business Conference are trusted servants and therefore equally guided by the 12 Steps, 12 Traditions, 12 Concepts, and the Commitment to Service;
4) standard practice that decisions made by subcommittees are subject to the authority of the service body which creates its mission and defines its parameters.

B. ROLL CALL:
1. BOARD MEMBERS PRESENT:
2. ESTABLISH QUORUM
3. INTRODUCE COMMITTEE CHAIRPERSONS
4. INTRODUCTION OF GUESTS: Welcome guests. After the introductions, we respectfully ask that guests hold their comments until the end of our meeting. To allow all of the visitors to have a chance to share, we will limit guest comments to 3 minutes. If someone needs to talk further, they may do so after the close of the meeting. Only board members may talk while we have discussions.

C. MINUTES: Motion to approve the February 2013 Teleconference Minutes. (Joan)

D. MONTHLY REPORTS (5 MINUTES EACH ITEM)
1. ACA WSO TREASURER, PHYLLIS R.
2. ACA WSO LITERATURE COMMITTEE, LARRY A.
3. ACA WSO OFFICE REPORT, DIANNE A.
4. ACA WSO OUTREACH COMMITTEE, PHYLLIS R.
5. WEBSITE/DATABASE REPORT, SCOTT R.
6. HOSPITALS & INSTITUTIONS COMMITTEE, JOAN B.
7. EUROPEAN ACTIVITY REPORT, ANJA H.
8. EXECUTIVE COMMITTEE REPORT: The WSO Executive Board authorized two items to expedite the request: the printing and shipping of 1,000 BRB to the Danish translation group as agreed to in the Translation agreement where translation group are afforded a one time, limited right to purchase and sell BRBs; and the WSO shall pay for the cost of any over run and shipping to the Signal Hill Office of the Danish BRB.
9. 2013 ABC REPORT, ANJA

E. OLD BUSINESS:
1. The minimum purchase order will be $30, up from $10, which matches number one. These would all have to include the shipping and handling costs. (Phyllis)
2. To obtain insurance for unexpected injuries for volunteers in our warehouse or have them sign a waiver of responsibility for WSO. (Phyllis)
Background: Currently ACA WSO holds no insurance coverage for expenses related to injuries of volunteers at the office.
3. To raise the price of our trifold brochures from .20 to .25 (Joan)
Background: The margin report distributed to the Board shows the whole category of negative-Gross Margin/Gross Margin% Literature items; which are all trifolds (& they are the only negative margin item in our catalog). To staunch the continual losses on this category of items an increase in the trifold price is recommended. This is not excessive, it is necessary to bring this category in line margin-wise; this has been discussed by DiAnne and Patricia to stem the loss on trifolds. DiAnne is taking additional measures ASAP to cut our costs with the trifolds as well, on the procurement side.

F. NEW BUSINESS:
MOTION #1: I move that we agree on some kind of a time limit/frame for the discussion of motions and monthly reports as well as guest comments at the end of the Board meeting. (Phyllis)
Background: We will ask one person to be a time keeper. If a discussion runs over, we will then make a decision as to how much longer we are willing to continue. This will help each of us to be more thoughtful in regards to what we really need to devote to talking and discussions. The time frame for questions after the boards ‘meeting’ will be limited to 3 minutes for each visitor. If they have more questions, someone on the board may volunteer to get their phone number and call or email them.

MOTION #2: That the revised PI letter (not offering any literature and referring them to the ACA is … tri-fold for free download) be posted on the list serve of Therapeutic Jurisprudence and signed by either Outreach or H&I Committee (Larry)
Background: Since we currently do not have a Public Information Committee, I believe this letter is more appropriately sent by a committee that disseminates ACA information. Therapeutic Jurisprudence is a relatively new legal thought system that seeks to introduce a level of understanding and compassion into the legal system. Their international list serve has judges, lawyers, and other interested parties who may be interested in learning about ACA and how it might help those they work for and with. By posting this letter, we will be in conformance with our 5th Tradition of carrying the message to the adult child who still suffers while not incurring any additional costs of literature or staff time.

MOTION #3: To sell Tri-folds in multiples of 10, unfolded, and increase the price break for a discount to 20. (Scott)
Background: Counting out uneven quantities, e.g., 7 of one, 12 of another, etc., is time consuming. They can come pre-counted from the vendor and if sold unfolded will fit nicely into manila envelopes.

MOTION #4: To establish a new item that consists of 1 each of all tri-folds. (Scott)
Background: This manner of packaging tri-folds will allow someone a chance to purchase a small quantity but yet get one of each.

MOTION #5: That the three (3) phone lines (the two (2) that are currently being used at the distribution center and the unmanned number) be transferred to Vonage. (Larry)
Background: The existing phone service is more expensive. By reclaiming the unmanned line, we can funnel calls about WSO activities away from the distribution center and improve Board outreach capabilities by having the messages relayed via e-mail to all Board members so that committees may respond to messages relative to their work.

GUEST COMMENTS
ANNOUNCEMENTS
ADJOURNMENT
CLOSE WITH THE SERENITY PRAYER

Submitted by Joan B, Secretary