Adult Children of Alcoholics–World Service Organization

Agenda

Monthly Teleconference

Saturday, May 10, 2014

2:00 p.m. EST

Access number: 712.432.0075, Pin 427266#   Press *6 to mute or un-mute. Please notify the secretary with changes, additions, or motions for this meeting.

A. Call to Order:

          1) Open with the Serenity Prayer

          2) Reading of Step 5:

B. Roll Call of Board Members:Larry A., Chair, and Literature Committee Chairperson; Joan B., Vice Chair and Hospital and Institutions Committee Chair; Mary Jo L., Treasurer; Karen R, Secretary; Vonnie G., MPS Chair and Trustee; Allen C., Finance Committee Member and Trustee; Majbrit M., European Committee Chair and Trustee; Ines Z, Spanish Liaison and Spanish Translations Committee Chair and Trustee, and Martin C, our newest Board member, serving on the Treasure committee for almost 2 years and elected as Trustee at this past 2014 Annual Business Conference.

C. Establish Quorum

D. Guests Introductions  

E. Minutes: Motion to approve the April 12, 2014 Teleconference Minutes as posted on the website. (Karen)

F. Committee Reports:

          1. ACA WSO Treasurer, Mary Jo L.

            2. ACA WSO Literature Committee, Larry A

                    a.  Standardization of Conference Approved Literature (Larry)

                    b.  Audio Book Project (Larry)

                    c. Spanish Groups and Spanish Translations Liaison, Ines

                   d. Intergroup Guidelines Literature (John M)

3. ACA WSO Distribution Office, Gloria

4. ACA (MPS) Members and Public Service Committee,Vonnie G

5. Hospitals & Institutions Committee, Joan B

6. ACA Website/Database Committee, Scott R

 7. European Committee, Majbrit M

 8. 2014 ABC Committee, Joan B.

 9. Executive Committee, Joan B.

G. Old Business:

H. New Business:

Motion #1: That reorders of literature and coins for the Distribution Center require only Executive Board approval when the re-order does not exceed 10% more than any previous order. That the Executive Board then be required to report that purchase as part of their monthly report on the following Teleconference call. (Mary Jo)

Background: The Treasury Committee feels the Board needs to simplify some of the purchase approval processes. If re-orders are essentially being placed to restock our shelves, and if there are funds set aside for such re-orders, then they should be considered routine. Therefore, they should not require approval by the majority of the full Board, as has been the standard practice.  

Motion #2: To validate for the record the Board’s specific concurrence to hire a consultant special worker for up to 10 hours/week at $15/hour for a training period of 2 months as a Literature Committee Production Assistant so that the Literature Chair and the consultant special worker can see the demands of the position and the suitability of the consultant special worker. (Larry)        

Background: The Literature Committee was to have 10 hours of staff time to help with translations per a motion that was passed several years ago. Since that staff member left, the Literature Committee has not been staffed. The special worker has been the layout person for all of our literature since 2006 and has extensive knowledge of the literature production and development process. The Literature Chair drafted a set of tasks that this position will be charged with and the position will report to the Literature Chair who will report to the Board

Motion #3: To validate for the record the Board’s specific concurrence to provide a budget of up to $700 to Martin C., ACA Board Trustee, to attend the European groups’ conference in Latvia that will be held September 26-28, 2014. (Karen)

Background: This event was proposed at the 2013 ABC in Denmark and the suggestion was made at the 2014 ABC to allow a 2nd Board member to attend. This was further discussed at the Board meeting that immediately followed the close of the 2014 ABC. Allowing for possible increases in prices, the proposed budget should cover 2 direct flights with low cost fares from the UK, a total of 3 nights lodging, train or other travel and minor incidentals as Martin attends the ACA conference as the 2nd Board member.

Guest Comments:

Announcements:

The next ACA WSO Board Teleconference is scheduled for May10, 2014 at 2:00 p.m. EST.

The 2015 Annual Business Conference is scheduled for the last weekend in April 2015, April (25-26). Start saving your pennies now or have your group start passing the basket an extra time around! Details to be announced. 🙂

Is there a motion and 2nd to adjourn the meeting?

Close with the Serenity Prayer