Adult Children of Alcoholics–World Service Organization

Agenda

Monthly Teleconference

Saturday, April 11, 2015

2:00 p.m. EST

Access number: 712.432.0075, Pin 427266#   Press *6 to mute or un-mute. Please notify the secretary with changes, additions, or motions for this meeting.

A. Call to Order: Please be sure that any background noises in your area are eliminated since the sounds make it difficult for participants to hear. When speaking, please say your name first. This will help us record your name with your input. Thank you.

          1) Open with the Serenity Prayer

          2) Tradition Four: Each group is autonomous except in matters affecting other groups or ACA as a whole. We cooperate with all other Twelve-Step programs.

B. Roll Call of Board Members:  Larry A., Chair, and Literature Committee Chairperson; Joan B., Vice Chair and Hospital and Institutions Committee Chair; Mary Jo L., Treasurer, Finance Committee Chair; Karen R, Secretary; Vonnie G., MPS Chair and Trustee; Majbrit M., European Committee Chair and Trustee; Ines Z, Spanish Liaison and Spanish Translations Committee Chair and Trustee, and Martin C, Finance Committee member and Trustee

C. Establish Quorum 

D. Guests Introductions: Guests, while this has never been an issue with this Board, as an example to anyone who manages or attends ACA phone bridge meetings, we wish to make you aware that this conference line is used to manage and record our WSO teleconferences. A caller’s phone number and name appears  on a dashboard visible only to the WSO Webmaster and the WSO Board. If you do not wish to disclose your information, feel free to use your phone settings to block your caller ID, or you can also attend this teleconference using your computer. Instructions for this are on our website Repository under “Teleconference Agendas.”

At this point we would like to invite all of our guests to introduce themselves by first name only and perhaps telling us where you are calling from and the number of times you have attended our monthly teleconference meetings. Guests, please introduce yourselves:

After the introductions: Non-Board members are welcome to listen to the Teleconference but are requested to remain silent unless called upon to participate. We respectfully ask that guests hold their comments until the end of our meeting. We ask everyone to press *6 if you are not speaking. If someone needs to talk further, they may do so at the close of the meeting.

E. Minutes: Motion to approve the March 14, 2015 Teleconference Minutes as posted on the website. (Karen)

F. Committee Reports: I will ask the Committee Chairperson to give their reports. (5 minutes each)

1. ACA WSO Finance Committee, (Treasurer, Mary Jo L.)

2. ACA WSO Literature Committee, Larry A

     a. Spanish Translations Update (Ines)  

     b. Re-launch of ComLine (Phyllis)

    

3. ACA WSO Distribution Office, Sam

4. ACA (MPS) Members and Public Service Committee,Vonnie G

5. Hospitals & Institutions Committee, Joan B

6. Intergroup Liaison Committee, Martin C.

 7. ACA Website/Database Committee, Larry

8. European Committee, Majbrit M

9. OPPM Review Committee, Karen

10. 2015 ABC Committee, Mary Jo

11. Executive Committee, Joan B.

G. Old Business:

H. New Business:

Motion #1: To validate on the record the Board’s specific concurrence to accept the resignation of Trustee, Allen C. from the ACA WSO Board of Trustees. (Larry)

Background: We received Allen’s resignation shortly after the March Teleconference. Allen became a Trustee at the 2013 ABC, was a member of the Finance Committee as well as a volunteer on the Literature Committee. His service is appreciated and we extend our best wishes for his future.

Motion #2: To validate on the record the Board’s specific concurrence to give a copy of the audio BRB to the group of volunteers that helped with the audio book project. (Larry)

Background: To express our gratitude for their service, the Board wishes to give a complimentary copy of the audio BRB to the trusted servants who helped with the audio book project.

Motion 3: To validate on the record, the Board’s specific concurrence to approve payment for Centauria’s March 18th invoice for $1,833.75. This includes $833.75 for work already completed as of that date and $1,000 for fixes that are currently being worked on and for future work. (Larry)

Background: There are certain necessary fixes that have had to be made post-launch, especially to the shopping cart and meeting list. With the payment of this invoice, we will continue to make every effort to prioritize changes and get estimates in advance before any work is done. 

Motion #4: To purchase a laptop along with a copy of Microsoft Office and a laptop maintenance contract for use by the MPS Committee at a cost of approximately $600.00. (Mary Jo)

Background: This laptop would be used remotely by an employee. It would be the property of WSO and be used solely for MPS responsibilities.

 

Motion #5:  To approve the presentation of the “H & I Information Booklet” at the 2015 ABC for delegate approval to publish on the Website for fellowship commentary for 90 days, receive and incorporate edits, and place for sale thereafter at  price TBD.  (Larry)     

Background:  This draft is to be considered by the Delegates to be approved for posting on the ACA website for 90 days, to receive review, input and commentary, after which it may be edited as appropriate, published and sold at a price later to be determined.  The intentions are that this would be a stand alone piece of literature.

Motion #6:  To approve the presentation of the “To the Beginner In All of Us” at the 2015 ABC for delegate approval to publish on the Website for fellowship commentary for 90 days, receive and incorporate edits, and place for sale thereafter at  price TBD.  (Larry) 

  

Background:  This draft is to be considered by the Delegates to be approved for posting on the ACA website for 90 days to receive review, input and commentary, after which it may be edited as appropriate, published and sold at a price later to be determined.  Initially it is hoped this piece may be added as an addition to the current “Newcomers” Booklet to support as a special note to the Beginners. It is hoped that this piece may be eventually published as a stand alone tri-fold.   

  

Motion #7:   To approve the presentation of the “Intergroup Set-Up Guidelines” at the 2015 ABC for delegate approval to publish on the Website for fellowship commentary for 90 days, receive and incorporate edits, and place for sale thereafter at  price TBD.  (Larry)  

                       

Background:    This draft is to be considered by the Delegates to be approved for posting on the ACA website for 90 days, as per customary, to receive review, input and commentary, after which it may be edited as appropriate, published and sold at a price later to be determined.  The intentions are that this would be a stand alone piece of literature.

Motin #8: To create a handbook to help meetings establish structure.   (Joan, on behalf of Strategic Planning Meeting, 2014-Nashville)

Background: Use the handbook section of the BRB as a stand-alone piece of literature to help establish structure and growth in ACA.

Motion #9: Put in place a system of checks and balances as they relate to the treasurer’s job. (Have someone do spot checks of the treasurer’s accounting.) (Joan, on behalf of Strategic Planning Meeting, 2014-Nashville)

Background: The face-to-face meeting discussions of the Board in January 2014 and November 2014 suggested a method to improve financial security was needed.

Motion #10: Schedule and International Convention Day to be held along with the ABC. (Joan, on behalf of Strategic Planning Meeting, 2014-Nashville)

Background: For 2016 and thereafter, add workshops, fun events, and have speakers at the annual ABC.

Guest Comments:To allow that all of our guests have a chance to share, we will limit guest comments to 3-5 minutes. If someone needs to talk further, they may do so after the close of the meeting.

Announcements: The next ACA WSO Board Teleconference is scheduled for May 9, 2015 at 2:00 p.m. EST. THE 2015 ABC WILL BE HELD IN AUSTIN TEXAS APRIL 24 & 25—LESS THAN 2 WEEKS AWAY! SEE YOU THERE!

Is there a motion and 2nd to adjourn the meeting?

Close with the Serenity Prayer