Adult Children of Alcoholics--World Service Organization

Agenda

Monthly Teleconference
Saturday, May 9, 2015
2:00 p.m. EST

Access number:  712.432.0075, Pin 427266#   Press *6 to mute or un-mute.  Please notify the secretary with changes, additions, or motions for this meeting.

A.  Call to Order
          1)  Open with the Serenity Prayer
          2)  Tradition Five:  Each group has but one primary purpose - to carry its message to the adult child who still suffers.

B.  Roll Call of Board Members:  Larry A., Chair, and Literature Committee Chairperson; Mary Jo L., Treasurer, Finance Committee Chair; Majbrit M., European Committee Chair and Vice Chair; Ines Z, Secretary, Spanish Liaison and Spanish Translations Committee Chair, and Martin C, and Finance Committee member.

C.  Establish Quorum

D.  Guests Introductions:

E. Minutes: Motion to approve the April 11, 2015 Teleconference Minutes as posted on the website. (Karen)

 

F. Committee Reports:

1. ACA WSO Finance Committee, (Treasurer, Mary Jo L.)

2.  ACA WSO Literature Committee, Larry A 

     a. Spanish Translations Update (Ines)   

     b.  Re-launch of ComLine (Phyllis) 

3. ACA WSO Distribution Office, Sam

4. ACA (MPS) Members and Public Service Committee,Denise

5. Hospitals & Institutions Committee, Joan B

6. Intergroup Liaison Committee, Martin C.

7. ACA Website/Database Committee, Larry

8.  European Committee, Majbrit M

9. OPPM Review Committee, Joan

10.  2015 ABC Committee, Mary Jo

11.  Executive Committee,.

 G.  Old Business:

H.  New Business:

MOTION #1:  That the Board reimburse the Literature Committee Design Editor for the expenses incurred in upgrading the Dropbox account, increase her personal e-mail volume for three months and layout software update.  (Larry)

Background:  Due to the increase of work occasioned by the LCDE working on the ComLine and the related e-mails, she needs to upgrade to a larger Dropbox account and update her lay out software.  She also had to increase the volume of e-mails allowed by the email service provider; however, once she has transferred all of her old email to the Litstaff@adultchildren address, she will reduce the volume

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Motion #2: The Board validate on the record the Board's Specific Concurrence to pay $450 to Centauria to do necessary programmatic improvements to the website concerning the meeting directory and xcart. (Larry)

Background:  The meeting directory needs give users the ability to find meetings within a defined radius of a given zip code.   The shopping cart needs to have office hours and address on it because folks assume that they can pick up their orders form their local post office.  The next day service must specify that the orders need to be placed before 12 pm PCT.

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Motion #3:  That the system of Committee budgets be changed to annual amounts instead of monthly amounts.  Budgets will be reviewed at mid-year by the Finance Committee to determine if they are adequate.  Unused funds do not carry over from year to year.  (Mary Jo and Martin)
 
Background:  Currently we have a monthly, use it or lose it system of Committee budgets.  When a Committee is going to exceed their monthly budget, they have to make a motion before the Board to spend extra funds in that month, or perhaps increase their overall monthly budget.  This motion is an attempt to make the budgeting system more functional and in line with what is the norm for most organizations.

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MOTION #4:  That the Board approve the expenditure of $450 (10 hours) to make the programmatic changes to the website. (Larry)

Background:  Among the programmatic changes needed on the meeting directory is the need to give users the ability to find meetings within a defined radius of a given zip code, add days and hours of operation to the Shopping Cart home page, and add language concerning next day delivery cut off time.

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Motion #5: That the Board approve the expenditure of up to $350 to buy Barcodes to place on our literature to allow us to sell on Amazon and, in the future, may allow for an inventory purposes. (Larry)

Background: The bar codes are needed to sell on Amazon and may allow for better inventory controls in the future. 

       

Guest Comments:  To allow that all of our guests have a chance to share, we will limit guest comments to 3-5 minutes.  If someone needs to talk further, they may do so after the close of the meeting. 

Announcements:  The next ACA WSO Board Teleconference is scheduled June 13, 2015 at 2:00 p.m. EST. 

Inform the fellowship that proposals may be submitted, beginning now, for the 2016 ABC

Is there a motion and 2nd to adjourn the meeting?

Close with the Serenity Prayer