Minutes for August 7, 2019

European Temporary Planning Committee Teleconference (EC TPC)

Time: 20:30 CET

The meeting is hosted via Zoom:
https://zoom.us/j/178726055

www.acawsoec.com 

A. Call to Order:
The meeting was opened with a Call to Order by the EC Chair, Majbrit.

B. Roll Call of members of the European Committee:  

Present: Majbrit, Chair, DNK
Absent:  Charlie H., WSO Board (with prior notification), USA

A quorum was established for the meeting.

C. Introduction of Country Representatives and other Participants:  

The meeting had the following participants (list first name, country/IG:

Marc G., NLD

Fredrik, SWE

Mikkel, DNK

Päivi, FIN

Marjo, FIN

Jeanette, SWE

Markus, SWE

D. Agenda: Motion to approve the Agenda.
The meeting had no previous Agenda send out.

E. Minutes: Motion to approve last Teleconference Minutes (and/or previous ones).
The Minutes from the last Teleconference were not discussed. Mikkel L. offered to do Minutes from this meeting. It was approved.

F. Committee Reports:

  1. Executive European Committee:

Majbrit described the current difficulties with performing service, in terms of workload, when most of the EC has rotated out, and concerns about anonymity and privacy are in play. This will be easier, once the Interim EC Executive Committee is in place.

Several members of the EC TPC responded with offering assistance, where possible under the current circumstances. 

G. Returning Business:

  1. Interim European Interim Executive Committee:

The Interim EC Executive Committee is to be ratified on the EC TC call on September 7, 2019. The EC TPC has completed its tasks prior to and in Minsk, and can now look at other issues around voting, timeframes, and ratification in September.

  1. Voting Procedure:

Issues with how to do voting in for the coming Interim EC were discussed. It was agreed to table the discussion to the next meeting. 

The Handbook for Service in the BRB describes voting as last resort (with encouragement to find group conscience, include minority opinion etc.). This EC can chose its standards and procedures are also evolving rapidly according to the OPPM in ACA WSO. No concrete ideas were proposed.

  1. Time Periods for Trusted Servants elected:

It was discussed how long Trusted Servants should sit on the EC and other committees. People needed time to think it over and we can proceed with suggestions in the Slack-channel until next call.

Suggestions about two-year terms were touched upon and the possibility of serving two or more terms with approval of the European fellowship. The discussion was tabled.

  1. Agenda and Minutes

Having an agenda ahead might focus the discussion and it was suggested to have one for the next meeting (see suggested items below).

H. New Business

The following business was scheduled for the next meeting:

  1. Voting Procedure for election of Trusted Servants and Trustees on the EC and subcommittees.
  1. Time Periods to serve for Trusted Servants.
  1. Päivi was tasked to do a Doodle for the next meeting in August (primarily Tuesday/Wednesday).

I. Announcements:

The next EC TPC Teleconference was not scheduled, but will be agreed upon on Slack after votes in a Doodle.

J. Motion to close the meeting?

The closing was seconded and the meeting closed with the ACA Serenity Prayer.